House Officer New Hire Instructions
- Go to https://nppes.cms.hhs.gov
- Click on "CREATE or MANAGE AN ACCOUNT"
- Click "Accept" at the Terms and Conditions screen.
- Click "Create Account Now" on the right hand side of the screen.
- Enter all necessary information to create account.
Note: Record your login information and keep it in a safe place. You will need it to change your NPI registration information in the future.
- Go back to NPPES (https://nppes.cms.hhs.gov) and log in with username and password created above
- Click the "Apply for an NPI for myself" button.
Import Information for NPI Application
Is this provider a Sole Proprietor - NO
Business Address – must be an address where you can currently receive mail. It is recommended to use your current local mailing address (it can be changed later).
Phone Number – must be a phone number where you can currently be reached. Note: This number is public information, and can be looked up by anyone. Once you begin working in your program, it is recommended to change this number to your program phone number.
Business Practice Location Address – click the "Same as business Mailing Address" button. Once you begin working in your program, this should be updated to your program's address.
Other Identification Numbers – you do not currently have any other identifiers to enter
Endpoints - you do not have any endpoints to enter
Taxonomy – Type "student" into the search box, then choose "390200000X – STUDENT IN AN ORGANIZED HEALTH CARE EDUCATION/TRAINING PROGRAM" from the drop down menu.
License - Do not add any license information
Contact Person – Click the "Same as Provider" button
After completing the application, in most cases, the NPI is emailed to the email address given within a few minutes.
- Complete LSBME permit or full licensure application and submit to LSBME with required fees.
- Complete fingerprinting
- Complete FCVS paperwork (full license only)
All incoming House Officers must pass a pre-employment drug screening on or after April 1st. Contact your program coordinator to set up drug testing. Testing after May 15th could delay the start of your residency/fellowship training. If out of state, contact LabCorp at 407-865-6544 for collection site
Once notified by the program coordinator, you may go to the Resource Building Benefits Office (425 S. Roman St. 6th floor) to have your ID picture taken. You will receive your ID at the LSU GME Orientation. ID pictures not taken in advance will be taken at the orientation.
All residents are required to be enrolled in the Medicare PECOS system as prescribers in order to write drug and durable home-health equipment prescriptions for Medicare patients. Registration cannot be completed until the resident has a valid medical license or permit. While the drug prescription enforcement has been delayed until January 1, 2019, the requriement is already being enforced for home-health equipment prescriptions. Any resident who is not registered cannot write prescriptions for home-health equipment.
- Go to Medicare PECOS system at https://pecos.cms.hhs.gov/pecos/login.do
- Log in with the username and password created when applying for NPI
- Apply as an Ordering and Referring Physician (Form CMS-855O)
Prescriber Enrollment Home (includes detailed information enforcement delay until 2019)
New Hire Paperwork should be submitted to your program no later than May 1, 2023. Paperwork submitted after this date could result in a delay of the July 1, 2022 start date. If you have any questions contact your program coordinator.
- Log in to the system using the link, ID Number and PIN Code provided by residency coordinator.
- Read the instructions at the top of the page.
- Fill out all data on the form. Some basic data has been pre-filled. Make any corrections as necessary.
- Data can be saved by using the “Save Data” button at the top of the page. Data is automatically saved when the forms are generated.
- For security reasons, SSNs are NOT saved in the system. If you return to compete the form later, you will need to re-enter SSN.
- At the bottom of the page, a number of packets will be available for download. For each packet, click the "Generate" button to produce a PDF of the packet's materials, automatically populated with the information entered above.
- Pay attention to any informational documents listed on the right column for each packet. These are policies that you are agreeing to in the packets, and for some packets, there are also instructions for online training modules.
- If any forms need to be updated, you can re-generate the forms at any time with updated information.
- All forms will need to be printed, signed, and submitted to program coordinator. Electronic signatures or scanned copies of these documents is not acceptable.
Requried Documents
The Required Documents link will provide a list of all documents that need to be submitted to the GME office at various times. Most of these documents are listed on other forms, but this lists all documents in one place to assist with collecting all needed documents.
Click the Save Data button.
Packets Available for download by incoming HOs:
- LSU Newhire Packet – All LSU HR and GME documents (GME Data Sheet, W4, Direct Deposit, etc.) These documents should be reviewed, signed where necessary, and submitted to Program Coordinator with all necessary attachments.
- Other Facility Appointment Packets
- Packets will be shown based on locations each program rotates to
- Follow all instructions in packet. Sign where necessary and submit to program coordinator.
For House Officers rotating at University Medical Center New Orleans, you need to complete parking registration. Registration is available online after your new hire paperwork has been successfully completed and you have been notified by your program coordinator that you can proceed with this setp. Please refer to https://lsuhscnolaparking.t2hosted.com/cmn/index.aspx
Registration can also be done on the LSU campus in the parking office. (433 Bolivar St. 1st floor)
Epic Training will be Virtual. Virtual Epic Training Modules will be assigned to each incoming Resident/Fellow in the beginning of June, and the Residents/Fellows are expected to complete the Virtual Epic Training Modules prior to June 29, 2024, in order to ensure full access to the system.
Monday, June 24, 2024, or Tuesday, June 25, 2024, LSUHSC Onboarding Day will be held from 9:00 a.m. to 4:00 p.m. in the Lions Building, 2020 Gravier St, Sixth Floor, Lobby. Parking is available in the Roman Street garage for those that have already registered for LSU parking; anyone that has not registered for parking may park in Student Lot #3. A map of the downtown campus can be found here http://www.lsuhsc.edu/maps/downtown.aspx For other information concerning orientation, please check the website at http://www.medschool.lsuhsc.edu/medical_education/graduate/. If you have any questions regarding the LSUHSC orientation, please feel free to contact the Graduate Medical Education Office at 504-568-4006.
For House Officer - Bring Copy of Social Security Card (if not already submitted with new hire paperwork)
For House Officer Dependents - Bring a copy of each Social Security Card for all dependents as required for State of Louisiana Medical Insurance.
LCMC Orientation is not specific to UMCNO, but applies to Residents/Fellows rotating to all LCMC Hospitals. There will be a Orientation Session that Residents/Fellows will be invited to attend. The specific dates/times have not yet been set, but there will likely be multiple offerings at various times to allow all to find a day/time that works for them.
Required VIRTUAL Orientation Modules will be assigned to each incoming Resident/Fellow in the beginning of June, and the Residents/Fellows are expected to complete these Modules prior to June 29, 2024.
University Medical Center New Orleans (UMCNO) Resident Orientation/Pick-up Day
Wednesday, June 26, 2024 University Medical Center New Orleans (UMCNO) Resident Orientation/Pick-up Day will be held from 8:00 a.m. to 4:00p.m., Location TBD. Parking is available in the Roman Street garage for those that have already registered for LSU parking; anyone that has not registered for parking may park in Student Lot #3.
LSU GME Knowledge Base
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