Change House Officer Level NOT Promoting
All fields highlighted in red are required. Click on the field name in the instructions below to view each field.
House Officer level changing, not promoting to next House Officer level, changing back to previous House Officer level. PER 3 is required for on-cycle (July 1st) and off-cycle (not July 1st) change.
House Officer’s EMPLID. May be looked up in New Innovations under Personnel Data; or on BOM and EOM reports.
PeopleSoft Position Number. May be looked up in New Innovations under Personnel Data. It begins with 3 0’s followed by 5 digits, i.e. 00012345.
Enter Last Name, and First name as it appears in PS, Middle initial is optional
Should be the House Officer’s current title, i.e. “House Officer 3”
Medicine for Medical School Programs; Dental for Dental School Programs
Department Name and add Program name, i.e., Medicine-Cardiology
The code that identifies the Department and sometimes Section. It begins with “NO” and is followed by 7 digits. It can be found in the House Officer’s personnel record, in PS, and on the Appointment PER 2, i.e. NO1496456. The full list of department codes is also available here.
- Put an “X” in the Box in front of the #6
- Enter the new title for the level that the House Officer is changing (i.e. "House Officer 1").
- Effective – enter the effective date of the change
Put an "X" in the box in front of the #8 and type very specific information regard the action for the PER 3. i.e. House Officer level is changing to a lower level (Type: changing from a House Officer 2 to a House Officer 1). If House Officer pay MUST be corrected (Type: House Officer paid at the incorrect level, pay House Officer correct salary and fringe for the corrected House Officer level and dates. Do Not Over Pay) include this information.
- Effective – Enter the Effective date of the change.
- Funds End Date – Enter the Ending date of the Academic Year or the Ending date of the House Officer’s period of Appointment, if it does not end June 30.
- Rate of Pay
- from $ - Enter the current Hourly pay rate (available on the House Officer Pay Scale)
- Enter an “X” in the Hourly box.
- to $ - Enter the new hourly pay rate.
- Enter an “X” in the “Hourly” box.
- On the basis of
- Period of Appt - Enter an “X” in the “From” and “To” boxes
Enter the Information below if correcting pay received (i.e. Payroll ran and House Officer was overpaid/under paid).
All information to enter below can be found in Resident Scheduler in the Chartfield Detail section of the record for the assignment dates of the level change.
- LSU Account # - Leave blank
- LSU Description - Hospital account assigned to in Resident Scheduler - See Resident Scheduler
- Dept. Code -
- Fund -
- Program -
- Class -
- Project/Grant -
- Acct - 505000
- % Dist - 100
- Present Amount - the House Officer's current annual salary (available on the House Officer Pay Scale)
- Proposed Amount - the new annual salary for the House Officer.
- Initiating Officer – Department Business Manager, Assistant Business Manager or designee signs and dates as the Initiating Officer
- Initials – some Departments require the Coordinator that processed the PER 3 to initial and date in the first space
- Scan Final To - Should include appropriate contact's email address to receive PER 3 once HR has approved
Once Completed and signed, send the PER 3 to the GME Office.
Sample PER 3s
LSU GME Knowledge Base
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