LSBME Permit Renewal Instructions

Download he LSBME Permit Renewal Spreadsheet and House Officer LSBME Program Director Letters, from GME Online Appointment Forms. All active House Officers with permits who will be continuing next year are listed on the spreadsheet automatically. Download and print the Program Director letters, for all House Officers renewing their LSBME permits, have the Program Director sign the letters and attach the letters to the LSBME Permit Renewal Spreadsheet.. All House Officers renewing permits are required to pay the renewal fee through their LaMed Dashboard on the LSBME website. The LSBME will not issue the renewal permit if the fee is not paid and if they do not receive the Program Director letter and do not have an Opioid Certificate on file.

Program Director Letters must have original signatures, no electronic signatures per LSBME.

The LSBME Permit Renewal includes: the LSBME Permit Renewal Spreadsheet, the signed Program Director letters and Opioid Training CME Certificates, (Opioid Training CME Certificates are required for First time permit renewal). These documents are to be mailed to the LSBME, using FedEx or another tracking mail service, by the Program Administrator. Program Administrators mail out the spreadsheet and documents in January and/or in February (dates are included in the Spreadsheet Instructions). Do Not Email the documents. Send a copy of the LSBME Permit Renewal Spreadsheet to the GME office and write the date it was mailed to the LSBME.

Documents are to be mailed and addressed to: LSBME Licensing Department - 630 Camp St. - New Orleans - LA 70130.

For House Officers who will not be renewing their permit (such as HOs who wish to obtain a full license), delete their name from the spreadsheet. They should follow the instructions on the LSBME website for applying for an Initial license. They may need a signed program director letter sent to the LSBME.
Print the spreadsheet (only the portion that needs to be submitted will print). The spreadsheet will provide the LSBME a list of the House Officers renewing permits and the documents included in the mailing. House Officers should be listed on the spreadsheet only if their program director letter and opioid training certificate, if required, will be mailed to the LSBME. If no documents will be included in the mailing to the LSBME for a house officer, remove his/her name from the spreadsheet. If a house officer's name is not included on the spreadsheet, and should be included, add his/her name. Keep a copy of the Spreadsheet that is being mailed to the LSBME with the mailing date and send a copy of the spreadsheet to the GME Office.
House Officers who will be in their PGY 3 year (reminder, this may not be the same as their HO 3 level year), please indicate whether or not they have passed Step 3 and have had scores submitted to the LSBME. The House Officers do not yet need to have taken Step 3 at the time the spreadsheet and letters are being mailed to the LSBME, however, the LSBME will not extend the permit until Step 3 scores have been received. Step 3 must be taken and passed before the house officer continues in their PGY 3 year. This will help us to know if a permit is not issued due to Step 3 versus other problems at the beginning of the new academic year. USMLE Step 3 applications are available from the Federation of State Medical Boards, Inc. (FSMB). Do Not contact the LSBME for applications for USMLE packets. Applicants who are required to take USMLE must complete the examination and Board Action History Report (EBAHR) form and arrange to have scores forwarded to the LSBME. EBAHR forms are available by contacting the FSMB: www.fsmb.org; (817) 868-4000. Fees may apply.
If The Opioid Training column reflects "On File", the Certificate is on file in the GME Office and can be downloaded and printed from the GME Resident Files Site Listed as: "CDS Opioid Training Certificate - 24-25". For House Officers who received CDS training somewhere else, a copy of their certificate must be uploaded to the House Officer's file and uploaded in CE Broker if not already uploaded. Also, enter a check mark in the Opioid Training column on the spreadsheet if it s not entered.
Program Administrator writes his/her initials in the Coordinator Initials field to indicate that each person's info on this sheet is correct.
Program Administrators must attach the Program Director letters and the Opioid Training CME certificates (if a certificate is needed), to the spreadsheet.
Renewal Payments: Once LSBME receives the Permit Renewal paperwork the House Officers will be individually invoiced. Invoices are found on the House Officer's LSBME LaMed Dashboard. House Officers are required to pay the renewal fee invoice on their LSBME-LaMed Dashboard. It is possible the invoice to pay for the permit renewal is loaded in LaMed Dashboard before the LSBME has received the program director letters and opioid training CME certificates. If the invoice is not paid the LSBME will not renew the permit.

If the House officer sees this message when logged into LaMed Dashboard: "They are not eligible to renew because they are not within 56 days (8 weeks) of the next expiration date;" they should ignore the message, select "Pay Invoice" and they should be directed to make the payment. If they are still experiencing a problem paying the invoice, they should contact their LSBME analyst for assistance.

It is essential that House Officers keep their contact information updated in the LSBME system LaMED Dashboard.

For Residents With Permit Renewal Uncertainties

If a House Officer is unsure about renewing a permit, (will be applying for full license), or if a program anticipates a House Officer being terminated, that House Officer's name must be removed from the spreadsheet. The spreadsheet with the house officer's name and the signed program director letter can be sent to the LSBME after the House Officer's continuation in the program has been decided. If an opioid training CME certificate is also required, that can be submitted too. Communicate to the house officers, if they are not sure if they will renew the permit or apply for full license, that it is their responsibility to notify the program administrator if a Program Director Letter should be sent to the LSBME and they are responsible for paying the renewal fee invoice in LaMed Dashboard. Do Not give a Program Director Letter to a House Officer and Do Not send a Program Director letter to the LSBME for a house officer that will not be in the Program. Full license applications can take months to be approved, House Officers with a permit may want to renew their permit while their full license application is pending. They will not be reimbursed or credited the fee paid for the permit, but they should have a valid permit to continue in the program July 1 pending approval of their full license.

For Residents Who Withdraw or Are Terminated After Spreadsheet Submission

If it is determined that a House Officer will not be continuing in a program after submission of the spreadsheet and Program Director Letter to the LSBME, the Program Director must submit a letter to the LSBME stating the house officer will not be continuing in the program and include the effective date. If the House Officer paid the fee to renew his/her permit, the LSBME does not refund payments, The house officer can contact his/her LSBME license analyst if they have questions.

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