Probation can be for the issuance or a warning or reprimand or imposition of a remediation program.
Initiation of a remediation plan normally creates a condition of probation and is beyond that of a mere warning
The required elements of a probation letter / notice include the following:
1. Notice of probation
2. Listing of pertinent reasons (see example)
3. Remediation plan listing all of the components of the remediation plan specifically
4. Duration of the probation
5. Consequences of not successfully remediating including termination. Do not use the word “will” as in will result in termination. Instead use the word “may” so that your options remain open
The probation letter should have the required headings and follow this specific format:
1. Proposed Action:
2. List of Deficiencies / Reasons:
3. Remediation Plan:
4. Duration of Probation:
5. Consequences of Unsuccessful Remediation
6. Appeal Process:
Follow the Due Process exactly as written in the House Officer Manual under Probation.
Submit the Probation letter to the GME Office before giving to the resident or it will not be recognized by the institution

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