An Electronic Termination PER 3 is required to terminate House Officers that Graduate Off-cycle, Resign on or Off-cycle, or are Terminated Terminate on or Off-cycle. Off Cycle is anyone not Graduating or Terminating June 30. Program Coordinators provide the Department Business Manager with he information to initiate the electronic Termination PER 3.
Paper PER 3s are only accepted for House Officers with a Gratis Appointment (paid by Military) that are Graduating, Resigning or are Terminated. See Instructions and Sample PER 3 below. Program Coordinators can initiate the Paper PER 3s.
Electronic Termination PER 3 (ePAF): Electronic Termination PER 3 Instructions
The Department Business Manager must initiate the Electronic Termination PER 3 in the PS HCM Production Database ( for House Officers Graduating Off-Cycle, Resigning on or off-cycle, and for House Officers terminating (not graduating from or completing the categorical Training Program, including a June 30 Termination date).
- Business Manger will need the following information from Coordinator
- Effective Date of Termination - This is the date the resident should not be paid. (i.e. if the resident Terminates/Completes Training on September 15, the effective date is September 16); First day of Inactive Status/No Longer Employed by LSUHSC-N.O.
- COB Worked Date –this is the last date the resident should be paid or on LOA/LWOP, the resident's last day of employment. (i.e. 9/15 is the last day the resident is to be paid or on LOA/LWOP)
- Reason – Choices are:
- Failure to Return from LOA
- Involuntary Termination
- School Employee Contract Ended (this one has been used for Graduating House Officers)
- Voluntary Termination
- Resignation – Upload the Terminating House Officer's Resignation Letter, Non-Renewal Notice, or other documentation as appropriate
- The ePAF Termination PER 3 s submitted for approval
- When the ePAF Termination PER 3 is initiated, information will be sent to the Email distribution list LSUHSC-NO Notification of Employee Separation. A separate email to this Email should NOT be sent.
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When submitting a Paper Termination PER 3, an Email must be sent to the Email Distribution list LSUHSC-NO Notification of Employee Separation (See Notification of Employee Separation in Knowledge Base).