GME Online Appointment Forms are available at https://www.medschool.lsuhsc.edu/medical_education/graduate/appointments/
If prompted, log in with your LSU username and password.
After successful login, you will see a screen similar to this one. Click on each tab to access the section's content.
Appointments & Contracts
Appointment Forms
Malpractice Spreadsheet
Appointment Packets (Including Agreement of Appointment, Driver Safety Form, TB Form, Health Requirements Form, House Officer Manual Acknowledgement Form)
LSBME Letters
Newhire Documents
Per 2
Newhire Checklist
Login info for New Hires to complete all newhire paperwork
6/30 Terminations
Termination Spreadsheet
Graduation Spreadsheet
Verifications
7/1 Promotions
7/1 Transfers
Promote & Transfer Spreadsheets
Off-Cycle & Exceptions
Listing of all off-cycle residents and residents who will require some appointment forms to be manually completed (such as residents transferring without promotion).
Prior AY Forms
All of the above forms, but for the previous academic year changeover.
NOTE: All forms for the 2014-2015 academic year are still available. In the top right corner of the screen, there is now a "Prior AY Forms" link that will take you to this year's forms.
House Officer Names, Appointment dates, HO Levels, EMPLIDs, FMG Status, and PS Position Numbers come directly from New Innovations. If something is not correct, correct it in New Innovations. Any changes will be reflected here the following day. Appointment dates, transfers, reasons for leaving, and post program statuses can be changed in the Training Record section of Personnel Records within NI.
Click the "Print _______" links at the top of each page to print/save the appropriate file.
Appointment Forms – All residents who will be in your program (either active or on LOA) for any portion of the 2015-2016 academic year will be listed on this form.
Contracts – Individual contracts are automatically populated can be downloaded and printed/saved. The contracts as downloaded must be used. Contracts modified in any way will not be accepted by the GME office.
Newhire Budget Cover Sheet – Available on the Appointments & Contracts tab. These are only available for new hires.
Malpractice Spreadsheets – Available on the Appointments & Contracts tab to download as an Excel document. Off-cycle residents will show up twice on this list, once for each HO Level they will be during the academic year. The date that they start the level is indicated in the Lvl Start column. Any changes may be made directly on the spreadsheet before sending to Ron Gardner's office with the appropriate form.
Termination / Promote / Transfer Spreadsheets – These spreadsheets will only show people who are set up in New Innovations to Terminate/Promote/Transfer on July 1st. Anyone transitioning to faculty from a House Officer should have their Post Program status and work roles set to "Faculty". This will cause them to be removed from the Terminate spreadsheet. Transfers need to be configured from the OUTGOING program. Once configured, they will appear on their incoming program's appointment forms and will have a contract available.
Graduation Spreadsheets – Available on the Appointments & Contracts tab to download as an Excel document. All residents leaving your program July 1st or off-cycle during the 2013-2014 year will be listed on this spreadsheet. Internal transfers will show the program they are transferring to. Any changes may be made directly on the spreadsheet before sending to Ron Gardner's office with the appropriate form.
Off Cycle & Exceptions – This will list all House Officers who are:
- Promoting / Transferring / Terminating off-cycle
- Ending a program July 1, but not terminating employment with LSUHSC
- Transferring July 1 without a promotion
- Residents promoting to an extra Chief year (such as Peds – a 3 year program with chiefs doing an additional year)
- Any current additional-year chiefs will NOT be shown on this list.
- It is possible that some other odd situations may not show up in this list. If you notice this, contact the GME office.
All of these situations will need to have the appropriate Promote/Terminate/Transfer paperwork manually completed.
- Contact the GME Office ASAP* if you see any of the following items incorrect or missing on any of the automatically generated forms/contracts: Salary, PS Position Number, Department Head, Program Director, PS Location Code, PS Department ID