Below is a list of many of the online systems used by the GME Office, along with brief descriptions of what each system is used for and a link to detailed information and instructions. If you have questions about how to access or use any of these systems, let me know. Your LSU username and password should grant you access to everything.
GME Program Information
The GME office maintains contact information about all programs. Please click here: http://www.medschool.lsuhsc.edu/medical_education/graduate/programdatasheet/Default.aspx and confirm that the contact information for your program is correct. Also, please enter your cell phone and home phone numbers. These numbers will NOT be given out, but will only be used by the GME office for emergency purposes.
GME KnowledgeBase
Our GME KnowledgeBase is located at https://lsugme.atlassian.net. Our goal for the knowledge base is to house all information that you need to do your job. It contains all of our policies/procedures, resident newhire documentation, and many other resources. It is still a work in progress, but this should be the first place to look for any information. Feel free to browse through the content as you have time. Additionally, the Navigating the Knowledge Base page has useful information for the various features of the knowledge base.
New Innovations
New Innovations is the software package chosen by the Office of Graduate Medical Education to collect and maintain resident records for ACGME accreditation and compliance purposes. New Innovations is used for duty hour entry and monitoring, completion of evaluations, recording of case and procedure logs, and informing residents and tracking of events at which attendance is required, resident portfolios.
General Information about New Innovations:
https://lsugme.atlassian.net/wiki/spaces/NI
Instructions for Logging in to New Innovations:
https://lsugme.atlassian.net/wiki/display/NI/Logging+in+to+New+Innovations
Recommended Webinars for New Coordinators:
https://lsugme.atlassian.net/wiki/display/NI/Recommended+Webinars+for+New+Coordinators
Duty Hours
https://lsugme.atlassian.net/wiki/display/GH/Duty+Hours+-+For+Coordinators
Required Information for House Officers in New Innovations:
GME Pager Database
A listing of all House Officer pagers assigned to your program is available online in the GME Pager Database. Instructions for using the are located in the KnowledgeBase at https://lsugme.atlassian.net/wiki/display/DIRECTORY/GME+Pager+Database
Core Curriculum
All residents are required to complete several Core Curriculum modules each year. Information about these modules and which ones are required by the residents (based on their year in the program) is available in the KnowledgeBase at https://lsugme.atlassian.net/wiki/display/DIRECTORY/Core+Curriculum
GME Calendar
The GME office maintains a calendar which contains all important dates such as Payroll Deadlines, NRMP Match Deadlines, Coordinator Meetings, and many others. The calendar can be viewed online at: http://www.medschool.lsuhsc.edu/medical_education/graduate/calendar/calendar.asp. There is also an Outlook plug-in that will put the GME calendar entries onto your personal calendar. Instructions for installing this plugin are in the KnowledgeBase at https://lsugme.atlassian.net/wiki/display/DIRECTORY/GME+Calendar
Electronic Resident Files
The GME office maintains an electronic archive of all resident files. Information about the system and how to access it is contained in the KnowledgeBase at https://lsugme.atlassian.net/wiki/display/DIRECTORY/GME+Resident+Files
Academic Year Forms
Prepopulated appointment packets, resident contracts, promote/transfer/terminate spreadsheets, medical permit renewal forms, and resident newhire documents information are all available online in the GME Online Appointment Forms system. Information and instructions for accessing the system are in the KnoweldgeBase at https://lsugme.atlassian.net/wiki/display/POLICY/GME+Online+Appointment+Forms
GME Rotation Sites
The GME Office maintains an updated list of which programs rotate at each of our major partner hospitals. This list helps us to provide accurate information and House Officer lists to these facilities. Information about using the GME Rotation Sites system is located in the KnoweldgeBase at https://lsugme.atlassian.net/wiki/display/DIRECTORY/GME+Rotation+Sites
Missing Data in New Innovations
You can easily determine what pieces of demographic data are missing from your resident records in New Innovations with the Resident Data Status system. Information about the system is available in the KnowledgeBase at https://lsugme.atlassian.net/wiki/display/DIRECTORY/Resident+Data+Status. The system will also show whether or not each House Officer has completed PECOS registration.
Resident License Check
You can view the licensure status for all House Officers in your program (including incoming House Officers) in the Resident License Check system. Instructions are located in the KnowledgeBase at https://lsugme.atlassian.net/wiki/display/DIRECTORY/Resident+License+Check