{"type":"doc","content":[{"type":"heading","attrs":{"level":4},"content":[{"text":"New Innovations Updates","type":"text"}]},{"type":"extension","attrs":{"extensionType":"com.atlassian.confluence.migration","extensionKey":"legacy-content","text":"Input New Residents (residents accepted thru ERAS will be handled by the GME Office). Ensure transfers are set for residents transferring between programs Ensure residents transitioning to faculty are set up Make other adjustments needed to resident appointment info.","parameters":{"reason":"multi-level-list-indentation","nestedContent":{"type":"doc","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Input New Residents (residents accepted thru ERAS will be handled by the GME Office).","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Ensure transfers are set for residents transferring between programs","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Ensure residents transitioning to faculty are set up","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Make other adjustments needed to resident appointment info.","type":"text"}]}]}]}]}]}],"version":1},"cxhtml":"

- Input New Residents (residents accepted thru ERAS will be handled by the GME Office).
- Ensure transfers are set for residents transferring between programs
- Ensure residents transitioning to faculty are set up
- Make other adjustments needed to resident appointment info.

"}}},{"type":"heading","attrs":{"level":4},"content":[{"text":"Begin preparation for new House Officers","type":"text"}]},{"type":"extension","attrs":{"extensionType":"com.atlassian.confluence.migration","extensionKey":"legacy-content","text":"Make necessary website updates Begin assembling materials for incoming House Officer onboarding Distribute login information for incoming House Officers to fill out their LSU new hire paperwork online. Logins, PIN codes, and the link to the system are available from the Newhire Documents Tab in the GME Online Appointment Forms system. Additional instructions for House Officers are available at Newhire Documents .","parameters":{"reason":"multi-level-list-indentation","nestedContent":{"type":"doc","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Make necessary website updates","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Begin assembling materials for incoming House Officer onboarding","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Distribute login information for incoming House Officers to fill out their LSU new hire paperwork online. Logins, PIN codes, and the link to the system are available from the","type":"text"},{"text":" ","type":"text"},{"text":"Newhire Documents Tab","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/POLICY/pages/1245356/Newhire+Documents+Tab"}}]},{"text":" ","type":"text"},{"text":"in the","type":"text"},{"text":" ","type":"text"},{"text":"GME Online Appointment Forms","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/DIRECTORY/pages/2031683/GME+Online+Appointment+Forms"}}]},{"text":" ","type":"text"},{"text":"system. Additional instructions for House Officers are available at ","type":"text"},{"text":"Newhire Documents","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/POLICY/pages/1245358/Newhire+Documents"}}]},{"text":".","type":"text"}]}]}]}]}]}],"version":1},"cxhtml":"

- Make necessary website updates
- Begin assembling materials for incoming House Officer onboarding
- Distribute login information for incoming House Officers to fill out their LSU new hire paperwork online. Logins, PIN codes, and the link to the system are available from the Newhire Documents Tab in the GME Online Appointment Forms system. Additional instructions for House Officers are available at Newhire Documents.

"}}},{"type":"heading","attrs":{"level":4},"content":[{"text":"PER 3s","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/PAYROLL/pages/13992047/PER+3"}}]},{"text":" ","type":"text"},{"text":"(if necessary)","type":"text"}]},{"type":"extension","attrs":{"extensionType":"com.atlassian.confluence.migration","extensionKey":"legacy-content","text":"Off-cycle promotions/transfers/terminations happening close to July 1st Changes to Gratis House Officers Other atypical actions","parameters":{"reason":"multi-level-list-indentation","nestedContent":{"type":"doc","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Off-cycle promotions/transfers/terminations happening close to July 1st","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Changes to Gratis House Officers","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Other atypical actions","type":"text"}]}]}]}]}]}],"version":1},"cxhtml":"

- Off-cycle promotions/transfers/terminations happening close to July 1st
- Changes to Gratis House Officers
- Other atypical actions

"}}},{"type":"heading","attrs":{"level":4},"content":[{"text":"Spreadsheets (if necessary)","type":"text"}]},{"type":"extension","attrs":{"extensionType":"com.atlassian.confluence.migration","extensionKey":"legacy-content","text":"Promotion Spreadsheet Promote & Transfer Spreadsheet Transfer Without Promotion Spreadsheet Termination Spreadsheet Off-Cycle Spreadsheet (House Officers Not Promoting / Not terminating) Spreadsheet House Officers Becoming Faculty Spreadsheet","parameters":{"reason":"multi-level-list-indentation","nestedContent":{"type":"doc","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Promotion Spreadsheet","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/FORMDOCS/pages/1245416/Promotion+Spreadsheet"}}]}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Promote & Transfer Spreadsheet","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/FORMDOCS/pages/1245421"}}]}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Transfer Without Promotion Spreadsheet","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/FORMDOCS/pages/2031717/Transfer+Without+Promotion+Spreadsheet"}}]}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Termination Spreadsheet","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/FORMDOCS/pages/1245405/Termination+Spreadsheet"}}]}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Off-Cycle Spreadsheet (House Officers Not Promoting / Not terminating) Spreadsheet","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"House Officers Becoming Faculty Spreadsheet","type":"text"}]}]}]}]}]}],"version":1},"cxhtml":"

- Promotion Spreadsheet
- Promote & Transfer Spreadsheet
- Transfer Without Promotion Spreadsheet
- Termination Spreadsheet
- Off-Cycle Spreadsheet (House Officers Not Promoting / Not terminating) Spreadsheet
- House Officers Becoming Faculty Spreadsheet

"}}},{"type":"heading","attrs":{"level":4},"content":[{"text":"Non-US Citizens","type":"text"}]},{"type":"extension","attrs":{"extensionType":"com.atlassian.confluence.migration","extensionKey":"legacy-content","text":"Updated DS-2019 J-1 Continuation Status - Programs must initiate process with ECFMG. Contact Yolanda Lundsgaard for more details I-9 Reverification. Programs must send the I-9 Recertification form to Human Resources. Contact Yolanda Lundsgaard for more details.","parameters":{"reason":"multi-level-list-indentation","nestedContent":{"type":"doc","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Updated","type":"text"},{"text":" ","type":"text"},{"text":"DS-2019","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/FORMDOCS/pages/2654211/DS-2019"}}]}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"J-1 Continuation Status - Programs must initiate process with ECFMG. Contact ","type":"text"},{"text":"Yolanda Lundsgaard","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/DIRECTORY/pages/5341201"}}]},{"text":" for more details","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"I-9 Reverification. Programs must send the ","type":"text"},{"text":"I-9 Recertification form","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/FORMDOCS/pages/1245518"}}]},{"text":" to Human Resources. Contact ","type":"text"},{"text":"Yolanda Lundsgaard","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/DIRECTORY/pages/5341201"}}]},{"text":" for more details.","type":"text"}]}]}]}]}]}],"version":1},"cxhtml":"

- Updated DS-2019
- J-1 Continuation Status - Programs must initiate process with ECFMG. Contact for more details
- I-9 Reverification. Programs must send the to Human Resources. Contact for more details.

"}}},{"type":"heading","attrs":{"level":4},"content":[{"text":"Appointment Forms","type":"text"}]},{"type":"extension","attrs":{"extensionType":"com.atlassian.confluence.migration","extensionKey":"legacy-content","text":"Submit Appointment Form to the GME office by March 31","parameters":{"reason":"multi-level-list-indentation","nestedContent":{"type":"doc","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Submit","type":"text"},{"text":" ","type":"text"},{"text":"Appointment Form","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/FORMDOCS/pages/1245374/Appointment+Form"}}]},{"text":" ","type":"text"},{"text":"to the GME office by March 31","type":"text"}]}]}]}]}]}],"version":1},"cxhtml":"

- Submit Appointment Form to the GME office by March 31

"}}},{"type":"heading","attrs":{"level":4},"content":[{"text":"LSBME","type":"text"}]},{"type":"extension","attrs":{"extensionType":"com.atlassian.confluence.migration","extensionKey":"legacy-content","text":"Submit signed Program Director Letters to LSBME for incoming House Officers Ensure incoming House Officers submit License/Permit application, fingerprints, and appropriate fees to LSBME (may be done earlier if position offered or matched before March). See Medical Licenses for additional information.","parameters":{"reason":"multi-level-list-indentation","nestedContent":{"type":"doc","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Submit signed","type":"text"},{"text":" ","type":"text"},{"text":"Program Director Letters","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/FORMDOCS/pages/1245434/Program+Director+Letter"}}]},{"text":" ","type":"text"},{"text":"to LSBME for incoming House Officers","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Ensure incoming House Officers submit License/Permit application, fingerprints, and appropriate fees to LSBME (may be done earlier if position offered or matched before March). See","type":"text"},{"text":" ","type":"text"},{"text":"Medical Licenses","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/LICENSE/pages/1245296/Medical+Licenses"}}]},{"text":" ","type":"text"},{"text":"for additional information.","type":"text"}]}]}]}]}]}],"version":1},"cxhtml":"

- Submit signed Program Director Letters to LSBME for incoming House Officers
- Ensure incoming House Officers submit License/Permit application, fingerprints, and appropriate fees to LSBME (may be done earlier if position offered or matched before March). See Medical Licenses for additional information.

"}}},{"type":"heading","attrs":{"level":4},"content":[{"text":"Transferring House Officer Documentation (between LSU programs)","type":"text"}]},{"type":"extension","attrs":{"extensionType":"com.atlassian.confluence.migration","extensionKey":"legacy-content","text":"Ensure House Officer transfer is set up properly in New Innovations (contact Chris Callac for assistance). Complete Internal Transfer Checklist - due March 31st.","parameters":{"reason":"multi-level-list-indentation","nestedContent":{"type":"doc","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Ensure House Officer transfer is set up properly in New Innovations (contact Chris Callac for assistance).","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Complete","type":"text"},{"text":" ","type":"text"},{"text":"Internal Transfer Checklist","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/FORMDOCS/pages/27077060/Internal+Transfer+Checklist"}}]},{"text":" ","type":"text"},{"text":"- due March 31st.","type":"text"}]}]}]}]}]}],"version":1},"cxhtml":"

- Ensure House Officer transfer is set up properly in New Innovations (contact Chris Callac for assistance).
- Complete Internal Transfer Checklist - due March 31st.

"}}},{"type":"heading","attrs":{"level":4},"content":[{"text":"Transferring House Officer Documentation (from outside institution)","type":"text"}]},{"type":"extension","attrs":{"extensionType":"com.atlassian.confluence.migration","extensionKey":"legacy-content","text":"DIO Transfer Approval Packet is required Ensure House Officer is set up properly in New Innovations Newhire Packe t should be completed","parameters":{"reason":"multi-level-list-indentation","nestedContent":{"type":"doc","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"DIO Transfer Approval Packet","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/FORMDOCS/pages/37191681/DIO+Transfer+Approval+Packet"}}]},{"text":" is required","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Ensure House Officer is set up properly in New Innovations","type":"text"}]}]},{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Newhire Packe","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/FORMDOCS/pages/1245388/Newhire+Packet"}}]},{"text":"t","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/FORMDOCS/pages/1245388/Newhire+Packet"}}]},{"text":" ","type":"text"},{"text":"should be completed","type":"text"}]}]}]}]}]}],"version":1},"cxhtml":"

- DIO Transfer Approval Packet is required
- Ensure House Officer is set up properly in New Innovations
- Newhire Packe t should be completed

"}}},{"type":"heading","attrs":{"level":4},"content":[{"text":"Other Documentation","type":"text"}]},{"type":"extension","attrs":{"extensionType":"com.atlassian.confluence.migration","extensionKey":"legacy-content","text":"Submit updated GME Data Sheet for house officers who were on LOA or had changes to their appointment dates during the previous academic.","parameters":{"reason":"multi-level-list-indentation","nestedContent":{"type":"doc","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","content":[{"text":"Submit updated","type":"text"},{"text":" ","type":"text"},{"text":"GME Data Sheet","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/FORMDOCS/pages/1245487/GME+Data+Sheet"}}]},{"text":" ","type":"text"},{"text":"for house officers who were on LOA or had changes to their appointment dates during the previous academic.","type":"text"}]}]}]}]}]}],"version":1},"cxhtml":"

- Submit updated GME Data Sheet for house officers who were on LOA or had changes to their appointment dates during the previous academic.

"}}},{"type":"bodiedExtension","attrs":{"extensionType":"com.atlassian.confluence.macro.core","extensionKey":"excerpt","parameters":{"macroParams":{"hidden":{"value":"true"},"atlassian-macro-output-type":{"value":"INLINE"}},"macroMetadata":{"macroId":{"value":"ccabc943-c224-4a1c-8d14-fb0cdb5ed49e"},"schemaVersion":{"value":"1"},"title":"Excerpt"}}},"content":[{"type":"paragraph","content":[{"text":"Academic Year Changeover -","type":"text","marks":[{"type":"strong"}]},{"text":" Update New Innovations, Begin new House Officer preparations, Per 3s, Spreadsheets, Non US Citizen Paperwork, DS-2019, LSBME Program Director Letters, and Appointment Forms ","type":"text"},{"text":"View Details","type":"text","marks":[{"type":"link","attrs":{"href":"https://lsugme.atlassian.net/wiki/spaces/AY/overview#AcademicYearChangeover-Coordinator-March"}}]}]}]}],"version":1}

Academic Year Changeover - August - December

New Innovations Updates

Begin preparation for new House Officers

.css-sa5fy1{color:var(--ds-link, #1868DB);}.css-sa5fy1:hover{color:var(--ds-link, #1868DB);-webkit-text-decoration:underline;text-decoration:underline;}.css-sa5fy1:active{color:var(--ds-link-pressed, #1558BC);}PER 3s (if necessary)

Spreadsheets (if necessary)

Non-US Citizens

Appointment Forms

LSBME

Transferring House Officer Documentation (between LSU programs)

Transferring House Officer Documentation (from outside institution)

Other Documentation

PER 3s (if necessary)