Current Residents
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DOCUMENTS FOR CONTINUING HOUSE OFFICERS
DO NOT SUBMIT INSTRUCTION SHEET WITH DOCUMENTS
Note: If House Officer is continuing but not promoting July 1, all applicable documents noted below are required for July 1 appointment, except Off-Cycle PER 3s. PER 3 can be submitted at beginning of the Academic Year or at least a month before the Off-cycle promotion. At least one month before the off-cycle promotion, an updated signed House Officer Agreement of Appointment MUST BE SUBMITTED.
For Malpractice purposes and Health Science Center Policy, Residents/Fellows are NOT allowed to begin or continue training without valid Medical License/Intern Card/GETP, or other State Board of Medical Examiners licensing approval. There are NO EXCEPTIONS.
DOCUMENTS TO BE SUBMITTED
1. Academic Year Appointment Packet:
a. Health Requirements-Only Missing or Expired Documents Form
b. Annual TB Test
c. House Officer Agreement of Appointment (Contract)
d. Driver Safety Form and License
2. Submit signed, Appointment Form, (Includes Off-cycle House Officers that are continuing and NOT terminating June 30 and not promoting July; Auto populated form on Academic Year Appointment Site).
3. Submit signed House Officer Promotion spreadsheet listing House Officers promoting to the next level on July 1 (Auto populated form on Academic Year Appointment Site).
4. Submit signed, Off-Cycle House Officers Spreadsheet listing Off-Cycle House Officers continuing but not promoting July 1 and House Officers terminating after June 30—terminate during the Academic Year. (include House Officers terminating any day in July too; Auto populated form on Academic Year Appointment Site)
5. Submit PER 3 to promote to next level only for Military Paid House Officers, and for House Officers changing House Officer Level but not promoting. (PER 3s ARE NOT required for July 1 promotions for House Officer 2 - House Officer 10 – Residents and Fellows. PER 3s for Off-Cycle House Officers can be submitted at the beginning of the Academic Year or at least a month before the off-cycle promotion or termination date. PER 3 is required if the House Officer is changing House Officer Level, but not promoting e.g. change from Ho 2 to HO 1).
6. Submit DS2019 (for Foreign Medical Graduates with J-1 Visa). – needed every year.
7. ECFMG Certificate or Re-Validation Letter (if applicable), must have valid expiration date for continuing date or valid Indefinitely
8. Submit Malpractice Spreadsheet to Cynthia Scott. (auto-populated form on the Academic Year Appointment Site)
9. Submit updated GME Data Sheet – Only if the House Officer was on LOA during the previous Academic Year. LOA dates must be included on GME Data Sheet
10. LSBME Licensing Spreadsheet - including Program Director Letter, Check, and CME CDS Certificate. (auto-populated forms on the Academic Year Appointment Site)
DOCUMENTS TO BE SUBMITTED TO OUTSIDE AGENCY
VA forms (If applicable) – See VA Onboarding Instructions
REVIEW AND UPDATE
1. Update LA Medical License/Intern Card/PGY 2/GETP/Other permits Expiration Date in New Innovations.
2. Review/Update Biographical, Medical School, Internship, Residency, Fellowship, and Leave of Absence data in New Innovations.
LSU Health Sciences Center's employees can enjoy many benefits offered by the services located within the Health Sciences Center. These benefits include: the Credit Union, direct deposit, savings bonds and pre-tax parking offered through payroll, the Eye Center, Faculty Dental Practice, START, employee educational privileges, student travel accident insurance, and many other discounts. For more information on any of these benefits, please use the following links.
House Officers are paid twice a month. House Officers receive their first check, which includes the first 15 days of the month, on the 15th of the month. If the 15th of the month is a weekend or a Bank Holiday, House Officers will receive their check on the last working day before the weekend or Bank Holiday. House Officers receive their second check for the month, which includes the remainder of days in the month beginning with the 16th of the month through the last day of the month, on the last day of the month. If the last day of the month is a weekend or a Bank Holiday, House Officers will receive their check on the last working day of the month before the weekend or Bank Holiday. House Officer payroll run dates and Paydays are included in the Payroll Calendar included on the Payroll Webpage.
The LSU GME office provides Long Term Disability insurance through The Standard for all active House Officers. Long Term Disability Insurance pays you a portion of your earnings if you cannot work because of a disabling illness or injury.
If a serious injury occurs on the job, your department must notify Human Resource Management immediately.
For more information, please contact Tasha Treuil, Human Resource Management 433 Bolivar Street, Room 608, New Orleans, LA 70112, 504-568-7780, ttreui@lsuhsc.edu
LSU GME Knowledge Base
Copyright 2020 LSU School of Medicine unless otherwise specified.