House Officer Pay Period and House Officer Payroll

House Officer Payroll

House Officer Payroll includes the following to be completed by Program Administrators:

1. Enter House Officer payroll Schedules in PeopleSoft-Resident Scheduler

   1. After schedules are entered, check Unassigned/Under-Assigned option in Resident Scheduler

      1. if names appear, they are not scheduled for the date range entered in the search

         1. Select Detail for the dates and/or percent of effort the House Officers are not scheduled for in the date range

      2. If no names appear, the House Officers are scheduled for the date range entered in the search

2. Run and submit 2 reports to the GME Office

   1.  The Beginning of the Month Report (BOM) 

      1. Before the beginning of the Month, and after confirming that all house officers are scheduled for the month, Program Administrator runs the BOM report.

         1. Program Administrator reviews the BOM Report - if everything is correct:

            1. Program Administrator signs the report and submits the report to the GME Office.  Report can be scanned and emailed

         2. Program Administrator reviews the BOM Report - if corrections are needed

            1. Program Administrator makes the correction then signs the report and submits the report to the GME Office.  Report can be scanned and emailed.

   2. The End of the Month Report (EOM)

      1. The EOM report can only run after payroll has processed and completed for the last payroll of the month - see run date on payroll calendar

         1. Program Administrator runs the report, reviews the report

            1. if leave is not included for house officers, program Administrator writes in the leave

            2. Program Administrator sends the EOM Report to all House Officers

               1. All House Officers must certify their time on the EOM report and respond if there are any corrections before the EOM Report is sent to the GME Office

                  1. House Officers certify their time on the EOM Report:  house officers can sign the report with wet signature, or with Adobe Sign; house officers can respond to the email that included the report, (by stating they approve or they don't approve or reject the information and explain the correction needed); or house officers can certify by using any other GME Approved certification option.

                  2. Program Administrator writes any corrections noted by house officers on the EOM Report and submits the report to the GME Office.  Report with all house officer signatures/responses and cover signature page signed can be scanned and sent by email.

               2. If all house officer signatures or responses are not received by the due date, Program Administrator can submit the report to the GME Office but Program Administrator MUST follow-up and send the missing house officer signatures/responses to the GME Office before the next EOM Report is due.

   3. Change in Source of Funds (CSOF)

      1. If the correction on the EOM Report changes the combo code/account number, an electronic retroactive Change in Source of Funds (CSOF) must be submitted at the time the EOM report is sent to the GME Office.   See CSOF Training Guide.