Leave

* All leave is prorated for residents off-cycle

Vacation Leave: House Officers are permitted 21 days (three 7 day weeks) of non-cumulative paid vacation leave in the HO1year, and 28 days (four 7 day weeks) per level year (HO2 and above ) thereafter, subject to Departmental policy. All vacation must be used in the year earned and may not be carried forward. All vacation leave not used at the end of the academic year is forfeited.

Sick Leave: House Officers are permitted 14 days (two 7 day weeks) of non-cumulative paid sick leave per year for illness or injury of the resident or an immediate family member. Extended sick leave without pay is allowable, at the discretion of the Department and in accordance with applicable law.

Maternity Leave: To receive paid maternity leave, House Officers must utilize available vacation leave (up to 21 or 28 days depending on the House Officer level) plus available sick leave (14 days), for a total of up to 42 days. Department Heads and/or Program Directors may grant extended unpaid maternity leave as appropriate and in accordance with applicable law.

Paternity Leave: To receive paid paternity leave, House Officers must utilize available vacation leave, and may use available sick leave to care for spouse and/or child;  the House Officer may qualify for unpaid leave under applicable law. Under special circumstances, extended leave without pay, may be granted at the discretion of the Department Head and/or Program Director and in accordance with applicable law.

• House Officer would need to be caring for thier spouse vs. bonding with the child to be eligible to use their sick leave in addition to their annual leave.
• If the House Officer has been here for more than 1 year, they may be eligible for FMLA to care for their spouse which would allow them to use their sick and annual leave.
• If the House officer is looking to bond with the child, only annual leave would be eligible to be used.

Educational Leave: House Officers are permitted 5 (five) total days of paid educational leave to attend or present at medical meetings.

Military Leave: House Officers are entitled to a total of 15 (fifteen) days of paid military leave for active duty. All military leave, whether paid or unpaid, will be granted in accordance with applicable law.

Leave of Absence: Leave of absence may be granted, subject to Program Director approval and as may be required by applicable law, for illness extending beyond available sick leave, academic remediation, licensing difficulties, family or personal emergencies. To the extent that a leave of absence exceeds available vacation and/or sick leave, it will be leave without pay. Make up of missed training due to leave of absence is to be arranged in a timely fashion with the Program Director in accordance with the requirements of the Board of the affected specialty. The Department and University reserve the right to determine what is necessary for each House Officer for make-up including repeating any part of House Officer Program previously completed.

The Office of Graduate Medical Education must be notified of any sick leave extending beyond two weeks. Weekends are included in all leave days. Each type of leave is monitored and leave beyond permitted days will be without pay. Makeup of training time after extended leave is at the discretion of the Department Head and/or Program Director and governed by applicable law.  The program will give timely notice of the effect of leave(s) on the ability of the House Officer to satisfy requirements for program completion.

ACGME Extended Medical, Parental, Caregiver Leave: 

Process: Employee should be notified to reach out to HRMFMLA@lsuhsc.edu to begin the FMLA process (regardless of years of service). Coordinators should also communicate to the HRM distribution list when they are notified of extended leave being taken. Determining eligibility for FMLA will also allow the determination for eligibility of ACGME leave. An employees FMLA and/or ACGME entitlement may run concurrently to one another. Like FMLA, ACGME can be designated once the eligibility is determined regardless of the House Officers request.

       Informational Facts:

• Human Resource Management determines eligibility, the program coordinators track the leave
• ACGME leave is for an extended medical, parental or caregiver approved leave
  • Extended medical is considered three (3) days or more for the same reason
• ACGME leave requirement allows a House Officer up to six (6) weeks of approved paid leave due to extended medical, parental or caregiver leave
  • A House Officer may be eligible for one (1) additional week of personal leave
• House Officers receive fourteen (14) days (including weekends) of paid sick leave per year
  • Sick leave may be used for a House Officer of immediate family member defined as a spouse, parent, or child of the House Officer
• House Officers (PGYI) receive twenty-one (21) days (including weekends) of non-cumulative vacation leave per year. House Officers (PGYII) receive twenty-eight (28) days (including weekends) of non-cumulative vacation leave per year
• A House Officer is eligible for ACGME one (1) time per program
• ACGME can be designated by Human Resource Management and does not require a House Officer to request
• ACGME can be taken in a lump sum of time, segment of time or intermittently; the accumulation is a total of six (6) weeks