PER 3 Instructions Transferring House Officer - Paper PER 3
House Officers transferring to a new program off-cycle (not July 1st), a Paper PER 3 is completed, signed and submitted to the GME Office by the Program that the House Officer will be transferring in to (i.e. the new program). The Program Coordinator in the Program The House Officer is Transferring to can initiate the Paper PER 3.
House Officers transferring on cycle (July 1st), a PER 3 should not be completed and submitted. House Officers Transferring and Promoting on July 1st, will be entered in PeopleSoft manually by Human Resources using information submitted by the Program Coordinator on the Transfer Spreadsheets. Human Resources will also manually enter House Officers transferring without promoting using the information submitted by the Program Coordinator on the Transfer Spreadsheet - without promotion. These Spreadsheets are submitted by the Program Coordinators in March for the New Academic Year. House Officer information on the Transfer Spreadsheet auto fills from the House Officer's training information in New Innovations. New Innovations must be updated for the data to auto fill in the Transfer Spreadsheets.
Enter the Department name and add Program Name, i.e. Surgery-Vascular Surgery
- Effective - Effective day of Transfer
- LSU Work Location
- PS Location Code – Enter the code for the Program the House Officer is transferring to, it is a 9 digit code that identifies the Program. It can be found on the top of the BOM and EOM Reports and in the House Officer’s PS HR record, it is also the code entered when running the BOM and EOM reports, i.e, 449-64-0001. The full list of location codes is also available here.
- PS Dept Code – Enter the Department Code for the Department the House Officer is transferring to, this code may be different even if transferring to a program in the same department. It is a 7 digit number that identifies the Department/Program and begins with “NO” and is followed by 7 digits, i.e. NO1497663. The full list of department codes is also available here.
- Phone # - enter the Department or Coordinator’s phone number