PER 3 Instructions for Promoting a House Officer

A paper PER 3 is required to Promote House Officers. The Paper PER 3 is found on the LSUHSC website: Human Resources Forms - House Officer PER 3 (Scroll down on left side find PER 3 (Student Workers, House Officers, POA supplements), Click on the Link, the PER 3 form in Excel format will open.

EMPLID

House Officer’s EMPLID. May be looked up in New Innovations under Personnel Data; or on BOM and EOM reports.

PS Pos

PeopleSoft Position Number. May be looked up in New Innovations under Personnel Data. It begins with 3 0’s followed by 5 digits, i.e. 00012345.

Name

Enter Last Name, and First name as it appears in PS, Middle initial is optional

Present Title

Should be the House Officer’s current title, i.e. “House Officer 3”

School/Division

Medicine for Medical School Programs; Dental for Dental School Programs

Dept

Department Name and add Program name, i.e., Medicine-Cardiology

Dept Code

The code that identifies the Department and sometimes Section. It begins with “NO” and is followed by 7 digits. It can be found in the House Officer’s personnel record, in PS, and on the Appointment PER 2, i.e. NO1496456. The full list of department codes is also available here.

#6 Promotion and/or Change in Title to

Put an “X” in the Box in front of the #6
Enter the new title for the level that the House Officer is promoting or changing to (i.e. "House Officer 3").
Effective – enter the effective date of the promotion, it should be the same date as the Transfer effective date in #5
Current, Last Incumbent, Justification can be left blank

#8 Other Changes or Remarks

This section is optional. The Coordinator can type any specific information regarding the action for the PER 3. i.e. if the PER is for a transfer and the House Officer is not promoting or is moving to a lower level (changing from a House Officer 2 to a House Officer 1), include this information. If entering information, put an “X” in the box in front of the #8

#13 Salary and Distribution

Effective – Enter the Beginning date of the Academic Year or the Beginning date of the House Officer’s period of Appointment if it does not Begin July 1.
Funds End Date – Enter the Ending date of the Academic Year or the Ending date of the House Officer’s period of Appointment, if it does not end June 30.
Rate of Pay
- from $ - If promoting or level is changing, Enter the current Hourly pay rate (available on the House Officer Pay Scale)
  - Enter an “X” in the Hourly box. If not promoting or level is not changing, leave blank.
- to $ - Enter the new hourly pay rate if promoting (available on the House Officer Pay Scale); Enter the Current pay rate if there is no change to the hourly pay rate.
  - Enter an “X” in the “Hourly” box.
On the basis of
- Period of Appt - Enter an “X” in the “From” and “To” boxes

Chart Section - This Chart String is used on PER 2s when Appointing House Officers and it is used on PER 3s for House Officers that Promote, Graduate, Resign and Terminate

LSU Account # - Leave blank
LSU Description - Resident Suspense
Dept. Code - 1980003
Fund - 911
Program - 99001
Class - 99100
Project/Grant - 9980000109
Acct - 505000
% Dist - 100
Present Amount - the House Officer's current annual salary (available on the House Officer Pay Scale)
Proposed Amount - the new annual salary for the House Officer if promoting / changing levels. If not promoting, enter the present salary.

Signature Section

Initiating Officer – Department Business Manager, Assistant Business Manager or designee signs and dates as the Initiating Officer
Initials – some Departments require the Coordinator that processed the PER 3 to initial and date in the first space
Scan Final To - Should include appropriate contact's email address to receive PER 3 once HR has approved

Once Completed and signed, send the PER 3 to the GME Office.

Sample PER 3s

Off-Cycle Promotion

Payroll

PER 3 Instructions for Promoting a House Officer

Once Completed and signed, send the PER 3 to the GME Office.

LSU GME Knowledge Base