House Officer Manual (2024-2025)

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LSU School of Medicine

New Orleans

House Officer Manual






Lee Engel, MD, PhD

Associate Dean for Academic Affairs; DIO

Office of Graduate Medical Education

2020 Gravier Street, Suite 602

New Orleans, LA 70112

504-568-4006 (Phone) 504-599-1453 (Fax)

Effective July 1, 2024

LSUHSC SCHOOL OF MEDICINE OFFICE OF GRADUATE MEDICAL EDUCATION
HOUSE OFFICER MANUAL 2024-25
TABLE OF CONTENTS

• I. INSTITUTIONAL ORGANIZATION AND RESPONSIBLITIES
  • I.A. Sponsoring Institution
  • I.B. Participating Sites
  • I.C. Statement of Commitment to Graduate Medical Education (GME)
  • I.D. Definitions
• II. INSTITUTIONAL RESOURCES
  • II.A. Institutional Resources
  • II.B. Program Administration
    • II.B.1. Program Director
    • II.B.2. Faculty
    • II.B.3. Other Administrative Staff
  • II.C. House Staff Association
  • II.D. Educational Tools – New Innovations and Medical Education Core Modules
  • II.E. Support Services and Systems
• III. COMPETENCIES, ENGAGEMENT, AND PROFESSIONALISM
  • III.A. Six General Competencies
  • III.B. Engagement in Patient Safety and Quality Improvement
    • III.B.1. Patient Safety Reporting System
    • III.B.2. Access to Data for Quality Improvement
  • III.C. Professionalism
• IV. INSTITUTIONAL GME POLICIES AND PROCEDURES
  • IV.A. Breastfeeding _ Lactation Policy
  • IV.B. Compensation, Including Gratis and Self-Funded Positions
  • IV.C. Sexual Harassment / Discrimination Policy (CM49)
  • IV.D. Disability Policy (CM26)
  • IV.E. Diversity Policy Statement
  • IV.F. Drug Free Workplace Policy
  • IV.G. Drug Testing Requirement (Pre-Employment) Policy
  • IV.H. EEO Policy
  • IV.I. Freedom of Speech Policy
  • IV.J. Extreme Emergent Situation or Disaster Policy
  • IV.K. House Officer Recruitment, Eligibility, and Selection Policy
  • IV.L. Immunization and Vaccinations Policy
  • IV.M. House Officer Appointments and Reappointments Policy
  • IV.N. House Officer Transfer Policies
  • IV.O. Institutional or Program Closure and Reduction Policy
  • IV.P. Media Policy
  • IV.Q. Occupational Injury_Disease Procedure
  • IV.R. Out of State Service Policy
  • IV.S. Out of Country / International Rotations Policy
  • IV.T. Restrictive Covenants
  • IV.U. Vendor Relations Policy
• IX. EVALUATION
  • IX.A. House Officer Evaluation_ Clinical Competency Committee
    • IX.A.1. Formative Assessment
    • IX.A.2. Semiannual Evaluation
    • IX.A.3. End-of-Program Summative Evaluation Policy
  • IX.B. Faculty Evaluation Policy
  • IX.C. Program Evaluation and Improvement Policy
• V. HOUSE OFFICER BENEFITS
  • V.A. Professional Liability (Malpractice) Insurance
  • V.B. House Officer Health Insurance
  • V.C. Disability Insurance
  • V.D. DEA
  • V.E. Dress Code
  • V.F. E-Mail
  • V.G. Leave
    • V.G.1. Bereavement Leave
    • V.G.2. Leave of Absence
    • V.G.3. Educational Leave
    • V.G.4. Family Medical Leave (FMLA)
    • V.G.5. Maternity Leave
    • V.G.6. Military Leave
    • V.G.7. Sick Leave
    • V.G.8. Vacation and Holiday Leave
    • V.G.9. Extended Medical, Parental, Caregiver Leave
  • V.H. House Officer Pay Scale
  • V.I. Medical Licensure
  • V.J. Medical Specialty Board
  • V.K. Payroll Certification
  • V.L Participating Sites On-Call Quarters, Lab Coats and Meals
  • V.M. Pagers
  • V.N. Parking
  • V.O. Security
• VI. HOUSE OFFICER PRELIMINARY ACTION, DISCIPLINARY ACTION, AND GRIEVANCE PROCEDURES
  • VI.A. Preliminary Academic Intervention
  • VI.B. Disciplinary Actions
    • VI.B.1. Probation
    • VI.B.2. Conditions for Reappointment
    • VI.B.3. Termination, Non-reappointment, and Other Adverse Actions
    • VI.B.4. Due Process (Excluding Probation-See VI.B.1 and Summary Suspension-See VI.B.5)
    • VI.B.5. Summary Suspension
    • VI.B.6. Other Grievances Procedures
  • VI.C. Ombudsperson
• VII. HOUSE OFFICER WELL BEING
  • VII.A. Self-Care
  • VII.B. Coverage of Patient Care
  • VII.C. Counseling and Mental Health Resources – Campus_Employee Assistance Program (CAP)
  • VII.D. Fitness for Duty
• VIII. PROGRAM EDUCATIONAL CURRICULUM
  • VIII.A. Curriculum
  • VIII.B. House Officer Scholarly Activities
  • VIII.C. Other Learners Policy
• X. THE LEARNING AND WORKING ENVIRONMENT
  • X.A. Supervision and Accountability
  • X.B. Fatigue Mitigation
  • X.C. Clinical Responsibilities
  • X.D. Teamwork
  • X.E. Transitions of Care
  • X.F. Clinical and Educational Assignments
    • X.F.1. Maximum Hours of Clinical and Educational Work per Week
    • X.F.2. Mandatory Time Free of Clinical Work and Education
    • X.F.3. Maximum Clinical Work and Education Period Length of Work Assignments
    • X.F.4. Clinical and Educational Work Hours Exceptions
    • X.F.5. Maximum Frequency of In-House Night Float
    • X.F.6. Maximum In-House On-Call Frequency
    • X.F.7. At-Home Call
  • X.G. Moonlighting Policy
  • X.H. Program Oversight for House Officers Work Hours Policy
  • X.I. Institutional Oversight for House Officers Work Hours Policy
• XI. INSTITUTIONAL OVERSIGHT
  • XI.A. Graduate Medical Education Committee Functions and Responsibilities
  • XI.B. Committee Memberships
• XII. NOTIFICATION OF ADDITIONAL POLICIES